Information for speakers
On this page, we’ve gathered the most common questions from speakers about planning their sessions. If we’ve missed something, just ask us.
Table of contents
Presentation environments
Keynotes, panels, mini-workshops, & birds of a feather sessions
- Computers: All session venues will be equipped with an Internet-connected computer running Windows 10 Professional with Microsoft Office 2016.
- Projectors: All session venues are equipped with a presentation computer and a projector.
- Microphones
- Both wireless and fixed microphones will be available in the “Moataz Al Alfi Hall”. Other rooms do not need microphones, as the spaces are smaller and the acoustics are good.
- Web conferencing facilities (camera and microphones) will be available in CORE C124 room.
- Audio: All the session venues are equipped with speakers to play audio from the presentation computer.
- Seating: The chairs in three of the “Conference Center” rooms (P019, P021, P022) will be placed in a circular fashion around tables with an open center during Birds of a Feather sessions, and with chairs around several round tables during Workshop sessions. The chairs and tables in Conference Center room P020 are permanently arranged in an open-centered square.
Community Idea Exchange (posters and tech showcases)
All Community Idea Exchange (CIE) presentation will be given simultaneously, as described in the call for proposals. There will be over 30 presentations in three CIE sessions, one on each of the main conference days. They will take place in “Moataz Al Alfi Hall”.
CIE sessions may be presented using printed visuals, a computer monitor or both. The supporting material available will be limited to what was requested and agreed upon with organizers before the event. Presentations using primarily computers will use table areas. Stands will be provided for the poster presentations.
- Wi-Fi: Wi-Fi will be available to both speakers and attendees throughout the CIE presentation area (A guide for AUC Wifi access will be available in the Conference bag).
- Posters: The local organizers will provide stands with 90cm width × 120cm height boards, for pinning visuals, to CIE presenters that requested this.
- Computers & monitors: The local organizers will provide desktop computers and 19” monitors to all CIE presenters, except for those that request to use their own laptops. You can request to use your own laptop by replying to this email autosys@aucegypt.edu and asking for a VGA cable to connect to the available monitors. However, please ensure to bring your own converter if using Mac laptop.
Setting up your presentation
Bring a copy of your presentation file – preferably on a USB drive, or stored in a cloud-based account, or both, if possible.
- As much in advance of your session as possible, you should load your presentation files onto the computer you’ll be using, and check that it displays correctly, including any websites and multimedia you may be using. Do this several hours in advance of your session. You will be able to load and test your presentation before your scheduled session in your venue. IT staff will be available to provide technical assistance.
- Keynote speakers and panelists should load the final version of their presentations on the presentation computer by the start of the day they’ll be presenting (8:30 am).
The presentation file formats that may be used on the local computers are:
- PDF: We recommend you use PDF, unless you need the features of another format. Even so we recommend that you have a PDF version of your presentation as a backup. PDF is the most compatible format and works offline. You can export a PDF of your presentation from PowerPoint, Keynote, Google Slides, etc.
- PowerPoint: PPT, PPTX, and PDF files can be opened directly on venue computers. The version of PowerPoint available is Microsoft Office 2016.
- Google Slides & Prezi: These can be displayed online in a browser. Be sure to test well in advance of your session using the presenter’s computer in your venue.
Live streaming
The keynotes, panels and lightning talks are scheduled to be live streamed.
If you are a panelist that would prefer not to be recorded, reply to this email and let us know immediately. Any panel that you participate in will not be live streamed or recorded.
Other things to know
Your speaker profile
We’d like to make sure that all speakers have complete profiles on the AMICAL site. Find your session on the schedule and click on your name. If your profile is missing a photo, brief bio, or links to social media (if you use any), we’d like you to update your profile before the conference. A completed profile will allow your peers to identify you at the Conference and get in touch with you afterwards. If you don’t already have an account on the AMICAL site, you can sign up for one.
