Information for speakers
On this page, we’ve gathered the most common questions about your upcoming session.
Table of contents
Presentation environments
Keynotes, panels, mini-workshops, & birds of a feather sessions
- Computers: All session venues will be equipped with an Internet-connected computer running Windows 7 Professional with Microsoft Office 2010.
- Projectors: All session venues are equipped with a presentation computer and a projector.
- Microphones
- Both wireless and fixed microphones will be available in the “Conference Hall (CH)”. Other rooms do not need microphones, as the spaces are smaller and the acoustics are good.
- Web conferencing facilities (web cam and microphones) will be available in the rooms where the meetings and the “Digital Tools” workshop will be held.
- Audio: All the session venues are equipped with speakers to play audio from the presentation computer.
Community Idea Exchange (posters and tech showcases)
All Community Idea Exchange (CIE) presentation will be given simultaneously, as described in the call for proposals. There will be over 30 presentations in three CIE sessions, one on each of the main conference days. They will take place in Room 331 and the adjacent gallery.
CIE sessions may be presented using printed visuals, a computer monitor or both. The supporting material available will be limited to what was requested and agreed upon with organizers before the event. Presentations using primarily computers will use table areas. Stands will be provided for the poster presentations.
- Wi-Fi: Wi-Fi will be available to both speakers and attendees throughout the CIE presentation area.
- Posters: The local organizers will provide stands with 2 collated 90cm × 120cm boards (see image), for pinning visuals, to CIE presenters that requested this.
- Computers & monitors: The local organizers will provide laptops and 22–23” monitors to all CIE presenters, except for those that request to use their own laptops. Those that request to use their own laptops will have to connect to the available monitors via a VGA cable that the local organizers will provide.
All Community Idea Exchange presenters must submit the “CIE info” form to confirm whether they will present with a poster, computer or a combination of both.
Setting up your presentation
The presentation file formats that may be used on the local computers are:
- PDF: We recommend you use PDF, unless you need the features of another format. Even so we recommend that you have a PDF version of your presentation as a backup. PDF is the most compatible format and works offline. You can export a PDF of your presentation from PowerPoint, Keynote, Google Slides, etc.
- PowerPoint: PPT, PPTX, and PDF files can be opened directly on venue computers. The version of PowerPoint available is Microsoft Office 2010.
- Google Slides & Prezi: These can be displayed online in a browser. Be sure to test well in advance of your session using the presenter’s computer in your venue.
Bring a copy of your presentation file – preferably on a USB drive, or stored in a cloud-based account, or both, if possible.)
Loading and testing: As much in advance of your session as possible, you should load your presentation files onto the computer you’ll be using, and check that it displays correctly, including any websites and multimedia you may be using. Do this several hours in advance of your session or even on the previous day. This is especially true for keynote speakers and panelists. You are free to load and test during any time that does not have a scheduled session for your venue. See the Help page for information about getting help from IT staff.
Live streaming
The plenary sessions – the keynotes and panels – are scheduled to be live streamed.
If you are a panelist that would prefer not to be recorded, reply to this email and let us know immediately. Any panel that you participate in will not be live streamed or recorded.
